BOOK TECH

1.  Introduction:

a. Book Tech LLC (referred to as "Service Provider") is a virtual bookkeeping business providing professional bookkeeping services to clients. 

b. By engaging our services, you (referred to as "Client") agree to be bound by these terms and conditions.

c. Book Tech LLC provides cloud-based financial tools and services, including bookkeeping, accounting, tax support, and communication with third-party service providers. The Customer has a non-transferable right to use the Services for their own purposes. The Services are hosted online, and no physical copies are provided. Book Tech LLC will provide the services to the customer during the term of this agreement, subject to the payment of applicable fees and compliance with the terms of the agreement. The Customer acknowledges that the Services are for their own use only, and Book Tech LLC does not transfer any right, title, or interest in the services or Book Tech LLC system to the Customer. The Customer's right to use the services ends upon termination of the Agreement.

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2.  Scope of Services: 

a. Book Tech LLC agrees to provide Virtual  bookkeeping services as agreed upon, including but not limited to maintaining financial records, reconciling accounts, preparing financial statements, and filing tax returns. 

b. The Services provided by Book Tech LLC do not cover or include the following: (i) auditing, examining, verifying, investigating, certifying, presenting, or reviewing financial transactions or accounting records; (ii) advice on accounting procedures or the recording, presentation, or certification of financial information or data; (iii) preparation or certification of reports for audits or examinations of books or records, financial statements, or other financial, accounting, or related documents intended for publication, credit purposes, or filing with a court or government agency; or (iv) legal advice on your business practices. We recommend consulting a licensed professional for any of these services. Please note that only a certified public accountant can provide attestation on compliance with accounting standards. We do not provide any representation or warranty in this regard.

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3.  Client Responsibilities:

a. Client agrees to provide accurate and timely financial information, including bank statements, invoices, receipts, and other relevant documents necessary for bookkeeping purposes.

 b. Client will promptly respond to any queries or requests for clarification from the Service Provider. Client acknowledges that the accuracy and completeness of the information provided is essential for the quality of bookkeeping services.

c. Clients hereby confirm, guarantee, and undertake that all information provided to us regarding your own business, products, or services (or, if you are acting on behalf of someone else, their business, products, or services) is accurate and complete.  (b) Client must declare and warrant that he has the necessary authority and capacity to enter into,   execute, and be bound by these Terms. Client further acknowledges that no additional authorization or legal consent is required. (c) If Client is utilizing the services on behalf of another individual or entity, Client must assert and guarantee that he possesses all the requisite authorizations and rights to do so.

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4.  Confidentiality and Data Security: 

a. Book Tech LLC maintains strict confidentiality of all client information and will not disclose any financial or sensitive data to third parties, except as required by law. 

b. Book Tech LLC will implement reasonable security measures to protect client data from unauthorized access, loss, or theft.

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5.  Fees and Payment: 

a. Client agrees to pay the agreed-upon fees for the bookkeeping services provided by Service Provider.

b. Access to the Services may require the payment of Fees, as specified on the website or in the Account. All Fees are non-refundable and are denominated in U.S. dollars. Book Tech LLC reserves the right to change the Fees by posting new rates on the website. Customer authorizes Book Tech LLC to collect payment for Fees and any applicable taxes using the authorized payment method. If payment is made by credit card, Book Tech LLC may seek pre-authorization to ensure sufficient funds are available.

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6.  Termination: 

a. Book Tech LLC has the authority to terminate your access to the Site and its associated services, or any part thereof, at any time and without prior notice, at its sole discretion.

b. Customers have the option to stop using the services by closing their account or using other methods provided by the services. However, it is important to note that ceasing to use the services does not automatically terminate this Agreement. If a customer chooses not to renew this agreement at the end of the current initial term or renewal Term, they must provide written notice to Book Tech LLC . The Customer will be responsible for any Fees that are due for the remaining duration of the Term.

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7.  Limitation of Liability:

a. Book Tech LLC shall not be held liable to the Customer for any special, indirect, incidental, punitive, or consequential damages. This includes damages such as lost savings, profits, data, use, or goodwill, as well as business interruption, even if Book Tech LLC has been notified in advance of the possibility of such damage. Book Tech LLC shall also not be held liable for any personal or property damage arising from or connected to this agreement. This limitation of liability applies regardless of the cause of action or the theory of liability, whether in contract, tort (including negligence, gross negligence, fundamental breach, or breach of a fundamental term), or otherwise. Additionally, Book Tech LLC shall not be responsible for any costs associated with procuring substitute products or services.

b. Book Tech LLC as The Service Provider shall not be liable for any losses, damages, or claims arising out of or in connection with the bookkeeping services.

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8.  Governing Law: 

a. These terms and conditions shall be governed by and construed in accordance with the laws of New York state. 

b. Any disputes arising out of or in connection with these terms and conditions shall be subject to the exclusive jurisdiction of the courts of New York state.

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9.  Communication: 

a. Client and Book Tech LLC agree to maintain regular and effective communication regarding bookkeeping matters, including updates, questions, and any changes to business operations that may impact on the bookkeeping process.

b. Communication may take place through email, phone calls, video conferences, or other mutually agreed-upon methods.

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10.  Intellectual Property: 

a. Book Tech LLC retains all rights to any intellectual property, including but not limited to templates, software, or proprietary systems used in providing bookkeeping services. 

b. Client agrees not to reproduce, distribute, or use any intellectual property of Book Tech LLC for any purpose that is unlawful or prohibited.

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11.  Indemnification: 

a. Client agrees to indemnify and hold harmless the Service Provider from any claims, losses, damages, or liabilities arising out of the Client's use of the bookkeeping services or any breach of these terms and conditions.

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12.  Amendments & Entire Agreement: 

a. These terms and conditions may be amended or updated by the Service Provider from time to time. 

b. Book Tech LLC reserves the right to modify and enhance the Services at their discretion. This may involve the addition or removal of features, including the conversion of free features to paid ones or vice versa. Additionally, we may occasionally schedule downtime for maintenance and upgrades to ensure optimal performance of the Services. While we will make reasonable efforts to provide advanced notice of significant changes, please be aware that we may halt, suspend, or modify the Services at any time without prior notification.

c. These terms and conditions constitute the entire agreement between the Client and Service Provider and supersede any prior agreements or understandings, whether written or oral, relating to the bookkeeping services.

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13.  Force Majeure:

a. Book Tech LLC shall not be held liable for any failure or delay in performing their obligations under these terms and conditions if such failure or delay is due to circumstances beyond their reasonable control, including but not limited to acts of God, natural disasters, or government actions.

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14.  Severability: 

a. If any provision of these terms and conditions is deemed invalid or unenforceable, the remaining provisions shall continue to be valid and enforceable to the fullest extent permitted by law.

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15.  Waiver:

a. The failure to enforce any provision of these terms and conditions shall not be construed as a waiver of such provision or the right to enforce it at a later time.

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16. Arbitration

a. Agreement to Arbitrate: This Section referred to as the "Arbitration Agreement," outlines the agreement to resolve any controversies, claims, or disputes between you and Book Tech LLC through binding arbitration. This agreement applies to all matters arising out of, relating to, or resulting from these Terms, the Services, or our Privacy Policy. It is agreed that arbitration will be the exclusive method of resolving such disputes, except for small claims court actions or actions to enforce arbitration judgments. The Federal Arbitration Act governs the interpretation and enforcement of this Arbitration Agreement.

b. Arbitration Procedures: The arbitration proceedings will be conducted in English before a single arbitrator, and the arbitration will take place in New York County, the State of New York. The arbitration will be governed by the Commercial Arbitration Rules of the American Arbitration Association ("AAA"), and both you and we explicitly waive the right to a trial by jury. In the event that you and we cannot agree on a mutually acceptable arbitrator within thirty (30) days of either party's request for arbitration, the AAA will appoint a single arbitrator upon request from either party. The costs of arbitration will be shared equally by both parties, except that the prevailing party may be awarded reasonable attorneys' fees incurred in connection with the arbitration, as determined by the arbitrator. The arbitrator's decisions will be final and binding on both parties and can be enforced in any court of competent jurisdiction. However, the arbitrator is not authorized to award damages, remedies, or awards that conflict with these Terms. Any party may apply to a court for the judicial acceptance of the award or for enforcement purposes.

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17. Miscellaneous

Notices: 

Any consents, approvals, requests, or other notices required to be sent under this agreement must be in written form and in English. They should be addressed to the contact information provided by Book Tech LLC below, or as updated by Book Tech LLC through written notice, or to the contact information you have provided as part of your Registration Information. Notices will be considered effective upon receipt and will be deemed received as follows: (a) if personally delivered by courier, upon delivery; (b) if sent by first-class mail or the local equivalent, on the fifth business day after posting with the correct address; (c) if sent by express courier, on the second business day after posting with the correct address; or (d) if sent by email, on the next business day after being sent, provided that a copy is also sent by another permissible method, unless you have not provided a physical address as part of your Registration Information.

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18. Third-party Services

a. We utilize third-party services, specifically Intuit Inc.'s QuickBooks Online™, to facilitate our bookkeeping Services. As a user of our Services, you have the option to connect and utilize your own QuickBooks online account. If you don't already have a QuickBooks account, we will create one for you at no extra cost. It's important to note that your use of QuickBooks Online™, both on your end and ours, is subject to Intuit's Terms of Service and Privacy Policy.

b. We provide payment processing services through our third-party payment processing partner. These services are offered by a third party, and if you choose to utilize them, you will be subject to a separate merchant agreement between you and the third-party processor. When using our payment Processing Services or any third-party services, certain data may be shared with the respective third party, and their terms of service, privacy policy, and other policies will apply.

c. Subcontracting: Service Provider may engage subcontractors or third-party service providers to assist in providing bookkeeping services, provided that they meet the necessary qualifications and adhere to the same level of confidentiality and professionalism as outlined in these terms and conditions.

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Contact Information:

support@booktechusa.com      

Attn: Legal

Book Tech LLC.

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